Police Vulnerable Sector Check

New Vulnerable Sector Check (VSC) Process for Volunteers

Hockey Eastern Ontario (HEO), in partnership with the Ontario Hockey Federation (OHF) and Hockey Northwestern Ontario (HNO), has introduced a new centralized Vulnerable Sector Check (VSC) process for all volunteers working with youth.

For more information about the screening process, click this link.

What Volunteers Need to Know:

  • All volunteers working with young participants must complete a Vulnerable Sector Check.
    • VSCs generally take 6-8 weeks to process, so anyone who is required to submit a VSC should start the process with their police service as soon as possible. 
  • You MUST have both your VSC (or receipt) and/or declaration submitted in order to be rostered on a team.
  • Full instructions and video guide are available:
PROCESS OVERVIEW

Returning Volunteers

(VSC validated by HEO in 2023 or 2024)

 If you are a returning Team Official, On-Ice Official, or Third-Party Instructor with an HEO-approved VSC from 2023 or 2024, you only need to complete the online declaration for the 2025–26 season.

  • Be sure to select HEO as your Ontario member on the first question.
  • The declaration must be submitted annually. Declarations for 2024–25 will expire on May 31, 2025.
New Individuals or Returning Volunteers

(VSC from 2022 or earlier)

 You must:

Register with your Association in the Hockey Canada Registry (HCR) before submitting your screening.

  • Hockey Canada Registry number (for details about creating an HCR #, click here)
  • Request a VSC through your local police services (i.e. OPP). A formal letter may be required. Here is the link to HEO’s letter.
  • Police Services may send your completed VSC document via e-mail. Please note that this email could be directed to your junk or spam folder and there will be an expiry date to download the document.
  • Once you have your completed VSC document from your police services, begin the Screening Submission process. Ensure that on the first question, you select HEO as your Ontario member.

Submit a new VSC AND complete the online declaration through the HEO submission portal.

  • Be sure to select HEO as your Ontario member when prompted.
  • If you need help registering, please contact the RMHA Registrar at registrar@russellwarriors.ca

Thank you for helping us keep our hockey programs safe, welcoming, and supportive for all!